US7805673B2 - Method and apparatus to provide a unified redaction system - Google Patents
Method and apparatus to provide a unified redaction system Download PDFInfo
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- US7805673B2 US7805673B2 US11/497,470 US49747006A US7805673B2 US 7805673 B2 US7805673 B2 US 7805673B2 US 49747006 A US49747006 A US 49747006A US 7805673 B2 US7805673 B2 US 7805673B2
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/166—Editing, e.g. inserting or deleting
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/30—Information retrieval; Database structures therefor; File system structures therefor of unstructured textual data
- G06F16/33—Querying
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/62—Protecting access to data via a platform, e.g. using keys or access control rules
- G06F21/6218—Protecting access to data via a platform, e.g. using keys or access control rules to a system of files or objects, e.g. local or distributed file system or database
- G06F21/6245—Protecting personal data, e.g. for financial or medical purposes
- G06F21/6254—Protecting personal data, e.g. for financial or medical purposes by anonymising data, e.g. decorrelating personal data from the owner's identification
Abstract
Description
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- Name: This is optional, and if defined, is used mostly for presentation purposes in internal reports (rather than more externally oriented redaction logs). It may be specified by the user, left blank, or filled in automatically, for example, with the first N characters of the text span being redacted (if a text redaction [305]).
- UID: The unique system ID to identify this redaction specification [205] or instance. In one embodiment, the UID of a individual redaction instance caused by a redaction specification is related to the UID of that redaction specification.
- Category: There is a system-wide notion of redaction “category” [510]. In one embodiment, categories [510] are defined by the user, but some common examples of categories [510] include: “Privileged”, “Trade Secret”, “Patient Data”. In one embodiment, the system described herein puts no limitation on the number of categories [510], nor their naming. Note that some categories [510] may be made available for one matter [220], but not another.
- Reason: For some or all categories [510] defined by the user, in one embodiment, there may be a “reason” [505] provided for the category choice, as shown in
FIG. 5 . These reasons [505], too, are often defined by the user [715]; an example of a reason [505] for a category [510] of “Privileged” may be “Lawyer to Lawyer Communication”. In one embodiment, the system may assign the category [510] or the reason [505] via a set of user-supplied rules. For example, if there is an email from an actor who is known to be a doctor and an actor who is know to be a patient of that doctor, a “physician to patient” reason could be automatically assigned, and, where need be, be subsequently corrected by the user. The system allows the user to set a configuration specifying whether a particular category [510] can, or needs to have a reason [505]. In one embodiment, the system puts no limitation on the number of reasons [505] per category [510], nor their naming. Note that this too may be set up to vary from one matter [220] to the next, as different governing jurisdictions may have different rules in this regard. - Description: For some categories [510] defined by the user, a freeform text “description” [820] of the redaction [305] may be provided. The system described herein allows the configuration of whether a particular category can have, or requires, a description [820], and puts no internal limitation on the character length for any given description [820]. Some embodiments may permit an automatically generated description [820]; for example, programmatically filling in a template of the form “[DOCUMENT TYPE] from/written by [ACTOR] [520] regarding [SUBJECT].”
- Scope [605]: In one embodiment, there is the notion of a redaction's “scope” [210] for redaction specifications [205] as illustrated in
FIG. 2 . This defines the scope [210] of implementation of the redaction [305]. This may range from just the one particular instance created by the user to redact a specific bit of data in a unique location, to literally the entire corpus [610] of available documents, [225]. Redaction scopes [210] may also be limited to sections [710] within the current document [225]; for example, the current worksheet in a spreadsheet, the whole “simple” document [225] or the whole “compound” document [225]. In this last case, this may be defined to extend to child documents [625] of the current document [305] such as attachments to an email or embedded objects within the document [225]. Similarly, in one embodiment, redaction scopes [210] may also be specified by first selecting some specific content to redact, and then extending the redaction [215] so as to contain the whole phrase, sentence, paragraph, or document section that contains the currently selected content. The users may define other supra-document redaction scopes [210] as well. These can be any well-defined subset of the corpus [620]. Examples [715] include, but are not limited to: all documents [225] in the same discussion [715], in related discussions [715], in the same cluster [1310], associated with the same actor [520], associated with an actor [520] clique/circle of trust, documents [225] of the same ancestral lineage, documents [225] containing evidence of particular topics [720], documents [225] of particular formats, or that fall within certain date ranges, etc. An example of the defined subsets of the corpus, and ancestral lineage derivation, is provided in co-pending U.S. patent application Ser. No. 10/358,759, filed Jan. 4, 2003, entitled “A Method and Apparatus for Sociological Data Mining,” incorporated herein by reference, and hereinafter referred to as the Sociological Data Mining Application. For the purposes of this application, redactions [305] that are defined to impact more than one document [225] will be referred to as “supra-document.” [850] Note that individual redaction instances [215] are by definition of singleton scope. - Timestamp: Indicates when the redaction [305] was created. In one embodiment, timestamps for different instances of the same redaction specification [205] may vary slightly, depending on when exactly the system performed the redaction [305] highlighting on the document [225].
- User ID: [810] Unique ID in the system for the user who originally created the redaction [305]. If a supra-document scope redaction [850], the ID of the user who created the redaction specification [205] will be used.
- Permissions: A permissions system which specifies to what degree different users are able to view and/or modify the redaction [305]. In one embodiment the permissions system is similar to a Unix file system permissions model.
- Audit Trail [830]: A record of all non-ephemeral system and user interactions with the redaction [305]. Non-ephemeral interactions include changes to any aspects of the redaction that are saved. The audit trail [830] data for a redaction specification in one embodiment also includes audit information regarding its instances.
- Contents: Specifies what was redacted. This depends on the content type of the document [225]. If a supra-document image specification, in one embodiment the ID or hash value used to represent the image. If a single document [225] scope in an image-related document [225], in one embodiment, a page number within the document [225], a layer number within that page in the document [225], and a closed path defining a polygonal region within the page's layer's pixel space is stored. For text redactions [305], in one embodiment, the text specification at the redaction specification [205] level and further document [225] specific information for verification purposes at the instance level, as described below is part of the content. A “data type” attribute is inferable from the value of this property.
- Associated Documents [855]: List of the documents [225] currently associated with this redaction specification [205]. A related attribute captures this information with respect to documents [225] that have already been produced, that is to say, made available to the other side and the court in static form as evidence at least once with this redaction [305].
- Produced Count: an internal-use process flag specifying how many times the redaction [305] has been produced for a particular matter [220].
- Status: One of active, deleted, or disabled. In one embodiment, for purposes of clear auditability, a redaction [305] may not be deleted once even a single document [225] has been produced with it. However, in this event it may be disabled in order to prevent it from being executed going forward.
- Matters: List of associated matters [220], or matters [220] in which instances of this redaction [215] have been produced or are pending.
- Stage: This varies by redaction [305] type. Values include, but are not limited to: pending execution (if execution is asynchronous), pending approval, pending production, not yet saved.
Redaction Scope Definition
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- “Add” mode. In this mode, which in one embodiment is the default, the user is able to view the document [225] and its current redactions [305] as well as define new redactions [305]
- “Add-review mode”. After a selection has been made for redaction [305] in the add mode, the user interface enters “add-review mode”. This is the mode in which the user is editing a new redaction [305] having just been created in the Add mode, and it allows for the editing of all redaction [305] attributes that that user has permission to edit. This is also the mode in which individual instances of a redaction [630] may be overridden by the user.
- “Edit mode”. The last mode type is the edit mode; in this mode, the user is able to select existing editable redactions [305] and modify or delete them.
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- A tear-away panel. This panel may be optionally separated from the main window and in one embodiment may automatically be separated depending on the available screen real-estate.
- Certain individual controls, including but not limited to: a button which brings up the system preferences panel for that user, an indicator that displays the current “edit” or interaction mode, an “exit” button, and a button to save the current redactions [305]. (Note that some embodiments have an auto-save feature; however, in most of these embodiments, it is up to the administrator whether or not to enable this feature.)
- Attributes Button which brings up a panel to allow the user to change which redaction [305] attributes are visualized, as well as how they are visualized (for example, that all redactions [305] of a particular category [510] will show up with a green fill). In one embodiment, this panel will contain a legend which dynamically updates. Some embodiments may also feature “quick toggle” buttons, so that with a single click, display an alternate attribute which have been pre-configured by the user.
- Redaction [305] editing controls: these depend on document [225] content type and are detailed further on. These allow for all types of redaction [305] editing that the current user is permitted, including multiple selections, and redactions of supra-document scope [615]. These controls also permit the editing of existing redactions [305] including their scope. [210]
- Controls to view or hide different kinds or all available document [225] meta-data.
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- If the file type of the original text document [420] is a spreadsheet or other structured document, this view area replicates the standard view of the spreadsheet as a two-dimensional grid of cells containing text content.
- If the file type of the original text document [420] is a plain presentation document [225], this view area replicates the slide's layout and ornamental character usage.
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- In add mode, the user is able to select regions for redaction [305] by click-dragging across a time span which they wish to redact. The region is considered selected, and the user interface [110] is placed into add-review mode.
- In add-review mode: the user may specify any relevant attributes for the new redaction including but not limited to style of redaction.
- In edit mode, the user is able to click on a pre-existing redacted [305] region's representation in the timeline view [2720]; once clicked on, that region is considered selected [2705].
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- Removal of the to-be-redacted data, which results in the data following the redaction [2910] being shifted in time to the beginning of the redacted window.
- Removal of the data, but followed by the insertion of a standardized segment of data for the appropriate length of time, repeating or being truncated as necessary to fill the necessary interval of time. Alternately, the data following the redacted [2905] data may be shifted in time to immediately follow in the inserted segment, if the segment is only to be inserted once—or if it exceeds the length of the redacted interval. The kinds of data appropriate to insert necessarily depends on the motion document [415] type. For example, for an audio document, a specified tone or a voice recording; for an audio-less video document, a held video frame with a rendering of “Content Redacted”.
- Replacement of the data, with ‘empty data’ the data following the redacted data is not shifted in time. What data constitutes ‘empty data’ depends on the motion document [415] type. Examples would include: for an audio document, empty data would be zero-frequency, zero-amplitude signals (commonly called “silence”); for an audio-less video document, empty data would be data whose rendering result would be video frames featuring only black pixel data.
Motion Documents Containing Multiple Media Assets
B(k,c b ,c a ,F)=(w,h),{w,hε ;w>0,h>0}
D((w 1 ,h 1),(w 2 ,h 2))=d
B(c,c b ,c a ,F)=(w 0 ,h 0)
D(B)c′,cb ,c a ,F),(w 0 ,h 0))=d min |∀k,kεC′,k≠c′,D(B)k,c b ,c a ,F),(w 0 ,h 0))>d min
∀bεB,b=(w,h)|wε ,w>0,hε ,h>0
D D(A 0 ,A 1)→∞ when D E(A 0 ,A 1)<<1
and that
D D(A 0 ,A 1)→0 when D E(A 0 ,A 1)→∞
Claims (58)
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US11/497,470 US7805673B2 (en) | 2005-07-29 | 2006-07-31 | Method and apparatus to provide a unified redaction system |
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WO2007089274A3 (en) | 2008-01-10 |
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CA2616956A1 (en) | 2007-02-01 |
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WO2007089274A2 (en) | 2007-08-09 |
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